19 April 2024
7 Best Billing and Invoicing Software for Businesses 2025
Managing your business finances doesn’t have to be complicated. With the right tools, you can automate payments, track expenses, and send professional invoices in minutes. In 2025, more businesses are turning to the best billing and invoicing software to simplify their workflow and get paid faster.
Whether you’re a freelancer, small business owner, or accountant, having reliable billing and invoicing software helps save time and reduce errors. In this guide, we’ve rounded up the top 7 solutions to help you choose the best fit for your business.
Top 7 billing and invoicing Software
1. FreshBooks
FreshBooks is a favorite among freelancers and small business owners. This all-in-one billing software makes it easy to create branded invoices, track time, and accept online payments.
Top Features:
- Custom invoices
- Automatic payment reminders
- Expense tracking
- Client portal
Why It’s Great: It blends simplicity and powerful features, perfect for non-accountants.
2. QuickBooks Online
QuickBooks is a well-known name in the world of accounting software, and its invoicing features are just as impressive. It’s ideal for businesses that need billing, payroll, and financial reporting all in one place.
Top Features:
- Recurring invoices
- Tax tracking
- Payment gateway integration
- Detailed financial reports
Why It’s Great: It’s perfect for growing businesses that want more than just basic invoices.
3. Zoho Invoice
Zoho Invoice is a completely free billing and invoicing software solution for freelancers and small businesses. It offers excellent value with tools that help you manage invoices, expenses, and even projects.
Top Features:
- Free for all users
- Time tracking
- Multilingual and multi-currency support
- Client collaboration
Why It’s Great: It’s powerful, easy to use, and won’t cost you a dime.
4. QuickZeros
QuickZeros is a free, cloud-based accounting software with built-in invoicing and billing tools. It’s best suited for entrepreneurs and startups looking for basic yet effective financial tools.
Top Features:
- Unlimited invoices
- Credit card processing
- Automatic reminders
- Receipt scanning
Why It’s Great: It’s completely free and very user-friendly for beginners.
5. Xero
Xero is a premium accounting and billing software known for its sleek interface and deep features. It’s great for small to medium-sized businesses that need robust financial reporting.
Top Features:
- Smart invoicing
- Inventory tracking
- Mobile app support
- Bank reconciliation
Why It’s Great: It provides a seamless connection between invoicing and your full financial picture.
6. Bonsai
Bonsai is tailored for freelancers and creative professionals. It combines contracts, proposals, and invoices into one platform, so you can manage your business in one place.
Top Features:
- Custom invoice templates
- Automated late fees
- Global payments
- Integrated contract management
Why It’s Great: It’s perfect for professionals who want both invoicing and client management tools.
7. Invoice Ninja
Invoice Ninja is an open-source billing and invoicing software that offers a generous free plan and advanced features at a low cost.
Top Features:
- Unlimited clients and invoices
- Time tracking
- Project management tools
- Payment integration with 40+ gateways
Why It’s Great: It’s flexible and budget-friendly for freelancers and small businesses.
Read More: 8 Best Invoice Generator Software Free for 2025: Quick Zeros
Final Thoughts
The right billing software can make a world of difference in how you run your business. Whether you need basic invoices or full accounting software integration, these 7 tools offer something for every business type and budget.
Take the time to assess your needs and test out free trials where available. Choosing the best billing and invoicing software will help you stay organized, save time, and get paid faster in 2025.
